arrangements in the APPF were set out in the 1994 Annual Meeting in the Philippines,
and are updated from time to time. They are as follows:
Structure and Role
- The APPF will be a loosely-structured
and non-exclusive forum of national parliamentarians who will participate
either as delegates of their parliaments or in their personal capacities.
- The APPF will act to
promote greater regional identification and cooperation with particular focus
for the further advancement of peace, freedom, democracy, and prosperity;
and non-exclusive cooperation for the expansion of free trade and investment,
sustainable development and sound environment practices;
cooperation, which gives due consideration to issues relating to regional
peace and security; and
and promotion of the diverse cultures of the peoples in the region.
of the APPF will in principle be open to all national parliamentarians in
the Asia-Pacific region, in particular from member nations of ASEAN, the APEC
group and the South Pacific Forum, who:
an active interest in promoting dialogue among parliamentarians in the region;
the objectives and principles of the APPF as stated in the Tokyo Declaration.,
of the APPF will be reviewed from time to time.
- National parliamentarians
of the Asia-Pacific region may be invited to attend meetings of the APPF as
associate members, observers, or in any other appropriate status as determined
by the APPF Annual Meeting.
- The APPF will meet annually
host, date and venue of each Annual Meeting will be determined at the preceding
will attend the annual Meeting from national parliaments, hereinafter referred
to as "Participating Delegates". Where a national Parliament is
represented by an official delegation, the attendance of other parliamentarians
from that Parliament in a personal capacity can only be with the advice and
consent of that parliament.
members, observers, or others with appropriate status may also be invited
to attend APPF meetings.
host of the Annual Meeting will make the necessary arrangements for the meeting
including coordination of the provisional agenda of the meeting, in consultation
with the Executive Committee, and for the provision of a secretariat for the
host parliament will bear the cost of organizing the meeting and the participantswill
cover their expenses for attending the meeting. Membership of a delegation
will be limited to a maximum of ten parliamentarians. This limitation shall
not apply to the host parliament.
President shall preside at the commencement of the Annual Meeting until the
Chairman of the meeting has been elected
Chairman of the Annual Meeting shall be a member of the host parliament and
shall be elected by the Annual Meeting.
APPF shall appoint the founding APPF President as Honorary Chairman in order
to ensure the APPF benefits from continuity of leadership. There shall be
no limit to the term of the Honorary Chairmanship.
Honorary Chairman shall advise the Executive Committee and Annual Meeting
The Agenda shall be approved by the Annual Meeting on the advice of the Executive
The Chairman of the meeting shall direct the work of the meeting and see that
the rules are observed. The Chairman shall also open, suspend, and close the
sessions, make known the results, and declare the meeting closed.
The Chairman of the meeting may appoint deputies, who may be members of the
Executive Committee, to chair particular sessions of working groups during
the Annual Meeting, as necessary.
Decisions of the APPF will be made by consensus at the Annual Meeting as prescribed
in the Tokyo Declaration. Each delegation will have one vote only. Members
will be free to discuss any issue. However, when decisions are required on
substantive matters, the principle of unanimity shall be observed.
Parliamentary delegations will be requested by the host parliament to submit
motions for discussions at the next Annual Meeting by a specified date.
Requests for supplementary items may be considered by the Executive Committee
for inclusion on the agenda.
A proposed resolution must be made available for circulation to all participating
delegates before it is moved.
A speaker may only address the meeting on the call of the Chairman of the
A participating delegate may, on the call of the Chairman speak on any matter
included in the agenda.
In inviting participating delegates to speak, the Chairman of the meeting
will be guided by two of the principles of the Tokyo Declaration:
- commitment to frank
and constructive dialogue; and
- equal respect for
the views of all participants.
to speak will be given to participating delegates. Associate members, observers
and other official participants, may also speak with agreement of the Meeting,
on the call of the Chairman.
- The host country
shall appoint a President from the host parliament who shall serve as President
from May in the year preceding the Annual Meeting until April following the
President will represent the APPF and will serve as Chairman of the Executive
President shall preside at the commencement of the Annual Meeting.
- The Organization
of the Executive Committee
Executive Committee shall consist of sub regional representatives totaling
nine countries or less, including the representatives of the host country
of the next APPF Executive Committee Meeting and the Annual Meeting.
for an Executive Committee Member
(1) Membership on the Executive
Committee is open to all member countries of the APPF.
- .Executive Committee
members must be active members of the national assembly.
- .If any of the Executive
Committee members becomes incapable of performing his/her duties because of
his/her resignation, death or disqualification as a member of the national
assembly, the national assembly to which the member belongs shall designate
an alternative member to serve for the remaining term of office until the
next Annual Meeting.
- Executive Committee member
countries may be re-appointed.
(2) The Chairman's country
of the Executive Committee Meeting shall have a seat on the Executive
(3) The host country of
the next Executive Committee Meeting and the Annual Meeting shall
have a seat on the Executive Committee.
(4) With due regard to
balance in regional representation, the Asia-Pacific shall be divided into the
following four sub-regions with two countries being elected from each sub-region.
1) Northeast Asia (5
countries): People's Republic of China, Japan, Republic of Korea, Mongolia,
2)Southeast Asia (8 countries):
Kingdom of Cambodia, Republic of Indonesia, Lao People's Democratic Republic,
Malaysia, Republic of the Philippines, Republic of Singapore, Kingdom of Thailand,
Socialist Republic of Vietnam (Negara Brunei Darussalam not included as it
has an observer status)
3) Oceania (6 countries):
Australia, Republic of Fiji, Federated States of Micronesia, New Zealand,
Papua New Guinea, Republic of the Marshall Islands
4) The Americas (8 countries):
Canada, Republic of Chile, Republic of Colombia, United Mexican States, Republic
of Peru, United States of America, Ecuador, Costa Rica.
Duties of the Executive Committee
- The Executive
Committee shall be chaired by the APPF President
- .The Executive Committee
may submit recommendations to the Annual Meeting with regard to policy issues
which the APPF wishes to address or APPF’s management policy
- The Executive
Committee shall engage in coordination with the host country of the Annual
Meeting concerning the draft agenda and schedule of the Annual Meeting
- .The Executive Committee
shall advise the host country of the Annual Meeting concerning the matters
deemed necessary for the Annual Meeting
- .The Executive Committee
shall accept applications for membership in the Forum from each country and
individual national assembly members, and submit the recommendations to the
next Annual Meeting with regard to such applications.
of office for an Executive Committee Member: The term of office for an Executive
Committee member shall be two years, from May of the year of an Annual Meeting
until April two years later, subject to the following conditions.
- Half of the
Executive Committee members shall be reelected each year
- .The term of office for
An Executive Committee member representing the host country of an Annual Meeting
shall be from May of the year preceding the Annual Meeting until April following
the Annual Meeting.
method of election of Executive Committee members shall be decided by each
sub-region in order to respect its voluntary will.
- a. Working
Groups may be established by the Annual Meeting on the advice of the Executive
committee, to examine specific issues referred for consideration.
Working Group will be established at the Meeting to prepare a draft joint
communiqué for consideration, adoption and release at the conclusion
of the Annual Meeting.
Groups, when in session, shall determine their own priorities. At the conclusion
of their deliberations they will report to the plenary session of the Annual
of the Executive Committee and of Working Groups on their work may be made
orally or in writing at the Annual Meeting.
Matters Not Covered
- The President
shall decide on all matters not covered by these rules, on the advice of the